2024 NEW OSHA 300A Posting and Reporting Requirements

Hello 2024!  Did you know there are new requirements for companies to electronically submit workplace injury and illness data to OSHA?  There is and it’s also time to prepare, certify and post your OSHA 300A Annual Summary of workplace injuries and illnesses in your workplace.  Under the new rule, the following establishments have to submit electronically:

• Designated industries that had a peak employment of 100 or more employees during the previous calendar year that are listed in Appendix B to Subpart E of 29 CFR Part 1904.

• Establishments with 20 to 249 employees in certain industries listed in Appendix A to subpart E of 29 CFR Part 1904.

• Establishments with 250+ employees in industries that must routinely keep records.

If employers in State Plan states (e.g. Washington) have questions about their obligation to submit injury and illness information, please contact your State Plan office.

Your workplace Annual Summary must be posted from February 1st to April 30th. Electronic reporting is also due by March 2nd.

Click here for the PDF versions of the OSHA 300 forms series or here for an updated fact sheet on OSHA 300 reporting.

EPA to Modify Universal Waste Rule

EPA announced in October 2023 that it intends to modify the Universal Waste regulations for waste lithium-ion batteries and solar panels. The proposal is an effort to support renewable energy by improving recycling and waste management.

Under the new rule, lithium-ion batteries would be separated from the “Universal Waste – Batteries” category to reduce the potential for fires. The new universal waste requirement for lithium-ion batteries would define improved storage and waste management methods.

Photovoltaic solar panels are not currently listed as a Universal Waste at the federal level but have been addressed or considered at the state level in places including, California, Hawaii, New York and North Carolina. EPA proposes to provide a clear, practical system for handling discarded solar panels.

Additional details on EPA’s Long Term Action can be found here. The Notice of Proposed Rulemaking (NPRM) is projected for June 2025. Stay tuned for further developments.

Permanent Wildfire Smoke Rule Coming Online!

Washington State Department of Labor & Industries (L&I) has announced the new WAC 296-820 for Wildfire Smoke will be effective January 15, 2024 for all Washington employers. Washington has been operating under temporary emergency rules since 2021. The new regulation will apply year-round to aid employers in providing a safe work environment for their employees during wildfire smoke conditions.

Areas of Washington State have been devastated by wildfires and wildfire smoke from surrounding areas which have created hazardous working conditions. In the new guidance, employers and employees will find new guidance for worker protections based upon the Air Quality Index (AQI) which is available at Washington Ecology’s “Air Quality WA” or EPA’s “AirNow”, among others. The PM 2.5 AQI will trigger implementation of plans, training, and Personnel Protective Equipment (PPE).

For more information, check out the L&I Wildfire Smoke resource page for access to the new rule, plan templates, and training materials.

EPA’s Releases National Enforcement and Compliance Initiatives for Fiscal Years 24-27.

EPA announced its selection of six priority areas as the National Enforcement and Compliance Initiatives (NECI).  The FY 2024-2027 NECIs are:

  • Mitigating Climate Change (new)
  • Addressing Exposure to PFAS (new)
  • Protecting Communities from Coal Ash Contamination (new)
  • Reducing Air Toxics in Overburdened Communities (modified)
  • Increasing Compliance with Drinking Water Standards (continued)
  • Chemical Accident Risk Reduction (continued)

Check out https://www.epa.gov/enforcement/national-enforcement-and-compliance-initiatives for more information on each of these initiatives.

Managing “Universal Waste” in Washington State

Hazardous Waste is dangerous and must be managed as such, but generators can manage three types of waste under the “Universal Waste” regulations – Batteries, Mercury-Containing Equipment, and Lamps.

These wastes can be accumulated in larger quantities and for a longer period of time than regular hazardous waste. Provided that these waste streams are placed in containers that are structurally sound and prevent escape of toxic materials to the environment, and that the containers are labeled as “Used”, “Waste”, or “Universal Waste”, Universal wastes can be accumulated up to 1 year before being transported offsite. Universal waste is also exempt from counting towards your hazardous waste generator classification, can be excluded from annual hazardous waste reporting, and does not require a hazardous waste manifest for shipping (unless shipped with hazardous waste).

Washington State Generators can find the Universal Waste regulations in WAC 173-303-573 [effective 10/31/2020] and additional guidance on Ecology’s website here.

Note: For generators in other states, the federal Universal Waste regulations and guidance are available here.

EPA Phases Out Trichloroethylene

On October 12, 2023, EPA introduced a proposed rule under the Toxic Substances Control Act (TSCA) to phase out trichloroethylene. Trichloroethylene is primarily used as a degreasing solvent for metal equipment, to make refrigerants, and to produce other hydrofluorocarbons, but it is a known human carcinogen. Trichloroethylene is also a skin and eye irritant and exposures to high levels can cause dizziness, headaches, sleepiness, confusion, nausea, liver damage, and even death. Harm caused by exposure to trichloroethylene is well known after the long exposure of soldiers at Camp Lejeune and from the movie “A Civil Action” which tells the story of children’s leukemia after exposure to contaminated water.

Under EPA’s proposed rule, most solvent uses would be eliminated within one year, including presence in consumer products. About 84% of the annual trichloroethylene production is used to make hydrofluorocarbon refrigerant, and EPA’s proposed rule would allow that use to continue for the next 8.5 years. Trichloroethylene is still expected to be used by NASA and the Department of Defense, and in lithium batteries under a 10-year phase out exemption.

If you use any products containing trichloroethylene, now is a good time to check in with the manufacturer to discuss if this regulation will affect your raw materials. Further information can be found on EPA’s “Risk Management for Trichloroethylene” webpage. Comments on the proposed rule must be received by December 15, 2023 using the docket identification number EPA-HQ-OPPT-2020-0465 through the Federal eRulemaking Portal at https://www.regulations.gov/.

Know Your Batteries – Lithium-Ion Battery Safety

A recent forum conducted by the Consumer Product Safety Commission (CPSC) focused on the safety and testing of Lithium-ion batteries.  Lithium-ion batteries are used in a wide range of applications including mobile phones, laptops, cameras, power tools, scooters, and vehicles.  These batteries have been lauded for their wide range of application, high energy density power, and life cycle, but that doesn’t mean these batteries come without risks.

Lithium-ion batteries in micromobility products such as e-bikes, e-scooters, and hoverboards have become a leader in fire and overheating incidents according to the forum background information provided by the CPSC.  At least 208 instances reported across 39 states in a span of almost 2 years.  According to the Fire Department of New York (FDNY) representative for the forum, Lithium-ion battery involved fires have become a top cause of fatalities in New York.

So what’s the problem?

Experts in the forum were able to outline some of the main problems with Lithium-ion batteries.  One such problem was the lack of certification of the batteries.  Certifications are not always coming from certified institutes or counterfeit certifications are being applied after maintenance is conducted.  A second problem may be disparities in the internal construction of the battery packs, which can lead to charging issues or thermal runaway.  Thermal runaway of the batteries lead to larger, more sustained fires while also producing toxic fumes.  The final problem they noted was the availability of cheaper, readily available, aftermarket products that don’t have the same efficiencies and certifications as the original products.

Make sure that you are following the manufacturer’s recommendations for the usage, charging, maintenance, and storage of your batteries.  For more information, you can watch the CPSC’s panel on Lithium-ion Battery Safety here.

Changes coming to NAAQS for PM2.5!

On January 6, 2023, EPA published a proposed rule for particulate matter National Ambient Air Quality Standard (NAAQS) that would retain the primary 24-hr PM2.5 standard (35 µg/m3) and reduce the annual standard from 12 µg/m3 to 9 µg/m3. The agency is also taking comments on reducing the 24-hr PM­2.5 standard as low as 25 µg/m3 and the annual standard as low as 8 µg/m3. The Clean Air Act requires that EPA review the NAAQS every five years to ensure their adequacy. The last review of the PM NAAQS was completed in December 2020 with no change, but EPA announced their decision to reconsider this action in June 2021.  Although no changes to the PM10 NAAQS standard are expected at this time, changes to the PM2.5 NAAQS standard are proposed.

This proposal takes into account thousands of scientific studies since the last update of PM NAAQS in 2012 that have demonstrated the dangers of long term soot exposure. The evidence supports a likely relationship between long-term PM2.5 exposure and respiratory effects, nervous system effects, and cancer. EPA estimates that if finalized, a strengthened annual PM2.5 standard of 9 µg/m3 would:

  • Prevent up to 4,2000 premature deaths per year;
  • Prevent 270,000 lost workdays per year; and
  • Result in as much as $43 billion in net health benefits in 2032.

EPA accepted public comments on the proposed rule through March 7th and has already held public hearings. Additional information will be made available on the National Ambient Air Quality Standards (NAAQS) for PM webpage.

State, local, and tribal air agencies will be required to use this standard after it is finalized federally. Once in effect, this will cause more difficulty when emission units require PM2.5 modeling as part of a permit application or modification. Several areas throughout the Pacific Northwest have high particulate background concentrations, which will narrow the allowable “new” particulate emitted even further. If you are planning any facility expansions or new sources that include particulate matter emissions and want to know if this rule would effect your business, please contact Spring Environmental for more information.

Permanent Outdoor Heat Exposure Rules Approved!

On June 27, 2023 Washington State Department of Labor & Industries (L&I) adopted the revised permanent rules for Worker Outdoor Heat Exposures. Washington has been operating under emergency rules during the last two summers while the permanent rule was being developed. With the approval, the new regulations went into effect July 17, 2023.

In the new guidance, employers and employees will find new and updated information to protect workers while working in outdoor heat conditions. The new standards will apply year-round when the action levels outlined in Table 1, 52oF for non-Breathable clothing and 80oF for all other clothing, are exceeded. Some additions and revisions that were made include:

• New/updated definitions
• Response to heat induced illnesses
• Information and Training program requirements
• Shade requirements
• Acclimatization guidelines

For more information, check out our regulatory update fact sheet or Be Heat Smart (wa.gov) for access to resources such as posters, videos, and training materials.

* The Federal rulemaking for Heat Illness Prevention in Outdoor work settings is currently in the Pre-rule stage of development.